Alphabet Construction is a Houston-based general contractor known for delivering high-stakes hospitality renovations where precision, timing, and financial clarity matter every day. As their project load grew, their leadership began to feel increasing pressure from systems that were no longer keeping pace with the rest of the business. Their operational tools were modern and efficient, but their accounting platform was still tied to an on-premise setup that created daily friction.
For a company handling complex renovation work across major hotel brands, the disconnect was becoming too costly to ignore. Alphabet needed a financial system that matched the speed of their field operations and supported the growth they were preparing for. The turning point came when they recognized that their existing tools could no longer support the business they were becoming.
The Challenge
How Legacy Accounting Systems Create Risk for Modern Contractors
Alphabet Construction had been managing its financials in QuickBooks Desktop Premier Contractor Edition. The software lived on one on-premise computer, which required every team member to log in through a slow remote desktop connection. For a contractor running fast-paced renovation work, this created bottlenecks that were hard to ignore.
Daily accounting tasks were affected by issues such as:
- Slow remote access that made even simple tasks take longer
- Limited visibility into real-time data
- Extra steps for approvals and expense processing
- A system that did not match the speed of their field operations
Their President captured the experience clearly:
“We were locked down to an on-premise computer and the remote desktop was slow and frustrating.”
- Eduardo Trevino, President, Alphabet Construction
As the company prepared for new growth, it became evident that their financial system could not support where they were headed. They needed a cloud-based foundation that would reduce friction and integrate cleanly with the rest of their tech stack.
The Solution
A Cloud-Based Financial Foundation Built for Modern Contractors
Alphabet Construction needed a financial system that could keep pace with the speed of their field operations. Their on-premise setup no longer aligned with the reality of fast-moving renovation projects.
When evaluating options, Sage 100 and Sage 300 were ruled out because they still required remote access. Alphabet needed a fully cloud-based system to eliminate the limitations they faced in QuickBooks Desktop.
Sage Intacct delivered exactly what they were looking for:
- Real-time access from anywhere
- A cloud-native architecture that removed the need for remote desktop
- Strong integration potential with their broader tech stack
- Continuous improvement through quarterly feature releases
For a contractor planning long-term growth, the momentum behind the product mattered. Intacct was more than a replacement for QuickBooks Desktop. It was a financial foundation built to support the business they were becoming.
The Results
Simpler Workflows, Stronger Visibility, and a Platform Built for Growth
With the move to Sage Intacct, Alphabet’s team felt the difference immediately. The shift from an on-premise system to a modern cloud platform reduced friction across their accounting workflows and gave their small office team more capacity for higher-value work.
Alphabet reported improvements in several key areas:
- Easier processing of bills, expenses, and approvals
- Fewer errors in day-to-day accounting
- Less overhead required to manage financial tasks
- Faster access to information without relying on remote desktop
Intacct now aligns with the rest of their cloud-based tools and integrates smoothly with their broader tech stack, including project management platforms. Alphabet shared that Intacct plays a big role in their operations because it fits naturally with the systems they already use and supports future expansion.
During a period when they intentionally paused growth to modernize systems, Sage Intacct helped them build the right foundation. With cleaner processes and real-time visibility in place, Alphabet is positioned to scale confidently in the years ahead.
The Partnership
A Support Team That Made the Transition Easy
With a small office team and limited bandwidth, Alphabet Construction needed an implementation partner who could make their transition to Sage Intacct straightforward. Alliance Solutions Group delivered exactly that. Alphabet shared that the Alliance team made the process easy and manageable, even during moments that could have felt overwhelming.
Their project lead provided clear guidance and adjusted the onboarding pace to match Alphabet’s workload. According to their President, the support “matched whatever I needed,” which helped keep the implementation moving without adding strain to the business.
After go-live, Alliance continued to be responsive and available whenever questions came up, reinforcing the value of working with a partner who understands construction and shows up consistently. For Alphabet, the experience confirmed that choosing the right partner is just as important as choosing the right system.
The Takeaway
A Blueprint for Real-Time Success
Alphabet Construction’s experience highlights a simple truth. Growth becomes harder when your financial system is built for a version of your business that no longer exists. Once they moved to a fully cloud-based platform, their team could finally work at the speed their projects demanded.
Sage Intacct gave them modern financial control. Alliance Solutions Group helped them implement it with clarity and confidence. The result is a small but powerful office team that can do more with less effort, avoid the errors that come with outdated tools, and rely on accurate data every day.
For contractors who feel held back by legacy systems, Alphabet’s journey is a reminder that the right platform does more than replace software. It creates the conditions for better decisions, smoother operations, and a business that is ready for whatever comes next.
