For developers of affordable and multifamily housing, growth brings operational weight. More projects mean more transactions, more documents, and more pressure on the construction accounting systems that hold financial data together. When those systems require workarounds just to produce a clear picture, the work of accounting shifts from generating insight to maintaining upkeep.
That was the reality for Atlantic Pacific Community Builders, a Miami-based developer of multifamily and affordable housing. With a team of roughly 70 and a steady pipeline of projects, the company needed financial systems that could keep pace with daily activity rather than slow it down.
The questions were familiar ones. How do we report with more flexibility? How do we reduce the manual steps behind everyday work? And how do we move to a cloud platform that supports the way a real estate developer actually operates today?
THE CHALLENGE
When Sage 300 Reporting Takes More Effort Than It Should
Atlantic Pacific Community Builders ran its financial operations on Sage 300. The system worked, but it asked a great deal of the people using it. Access required a VPN, and daily use meant constant toggling between screens and modules. Reaching the detail behind a transaction took multiple manual steps, and the reporting structure was limited enough that pulling usable data became genuinely time-consuming.
For Israel Perez, reporting was the clearest pain point. Sage 300 offered little flexibility, made it difficult to drill into transaction detail, and required repeated back-and-forth navigation to assemble information that should have been readily available. Work-in-progress reporting was almost entirely manual, dependent on Excel lookups and hand-calculated over/under figures.
The platform’s Windows-based, non-cloud environment slowed the team down further. Document management was inefficient, and the overall experience made routine work heavier than it needed to be.
“Reporting was the biggest issue. Pulling the detail we needed took multiple steps every time.”
— Israel Perez, Atlantic Pacific Community Builders
THE SOLUTION
A Cloud Platform Built for Real Estate Developers
Atlantic Pacific Community Builders moved forward with Sage Intacct and partnered with Alliance Solutions Group to guide the transition. The goal was not simply to replace Sage 300, but to adopt a cloud-based construction accounting platform suited to real estate workflows — one that reduced manual effort and made financial data easier to reach.
Sage Intacct aligned with the company’s priorities:
- Cloud-based access with no VPN required
- Greater reporting flexibility and stronger drill-down into transaction detail
- Simple upload and storage of invoice documents
- Easier formatting and exporting of financial data
The platform also had to work alongside the tools the team already relied on, including Procore for project management and ADP for outsourced payroll.
The transition was demanding. Atlantic Pacific had expected historical Sage 300 data to import directly into Intacct, but the existing Procore connection made an automated migration impossible. Instead, the team manually re-entered historical data, re-synced Procore, and rebuilt job history — a process that took roughly a year and a half and required running two systems in parallel for an extended stretch.
It was a difficult period, and one that created real managerial frustration. Through all of it, Alliance stayed engaged — reassuring the team, answering questions, and guiding the work forward until Sage Intacct was firmly established at the center of operations.
“Implementation was hard, but Alliance stayed supportive the whole way and kept guiding us forward.”
— Israel Perez, Atlantic Pacific Community Builders
THE RESULTS
Financial Operations With Room to Grow
Once the transition was complete, Sage Intacct delivered the improvements the company had been working toward. The most meaningful gains included:
- More flexible reporting — Reports are easier to build and adjust, with far less manual navigation.
- Stronger drill-down — Transaction detail is now accessible without the repeated steps Sage 300 required.
- Easier data handling — Formatting and exporting financial data is simpler and faster.
- Streamlined documents — Invoices upload and store directly within the system.
- Cloud-based access — The team works without a VPN, from wherever they need to be.
Revenue at Atlantic Pacific is project-driven, so the clearest measure of impact is capacity. Sage Intacct has expanded the team’s bandwidth to handle more job activity with greater efficiency.
The shift was not effortless for the team. Learning a new system was a real adjustment, particularly coming from Sage 300, and at least one accounts payable user was hesitant at the start. Over time that hesitation gave way to confidence. Change is hard when it touches daily responsibilities, but the team is now proficient and sees the value of the platform.
“Change is hard when it affects your daily work, but the team is confident now and sees the value.”
— Israel Perez, Atlantic Pacific Community Builders
THE PARTNERSHIP
Sage Support That Stays Responsive
For Atlantic Pacific Community Builders, the relationship with Alliance mattered as much as the platform itself. Israel Perez described the support as excellent, pointing to quick response times and the flexibility to meet one-on-one when needed. Most issues, he noted, are resolved in a single exchange.
He was candid that many questions turn out to be user-related — and that Alliance consistently helps work through them quickly, without friction. Asked whether he would recommend Alliance to other developers, his answer was direct: yes, without hesitation.
“Most issues get resolved in one conversation. I’d recommend Alliance without hesitation.”
— Israel Perez, Atlantic Pacific Community Builders
THE TAKEAWAY
A Stronger Foundation for Multifamily Development
Atlantic Pacific Community Builders’ experience reflects a common turning point for growing real estate developers. As project activity increases, manual processes and server-bound systems become harder to justify. Moving past them takes more than new software — it takes a cloud platform built for scale and a partner willing to stay through a demanding transition.
By moving to Sage Intacct with Alliance, Atlantic Pacific gained more flexible reporting, easier access to its data, and the capacity to take on more work with confidence.
For developers weighing a similar move, the lesson is a familiar one. The right technology opens the door. The right partner makes the change stick.
