Alliance Partners
DATABASICS
Travel & Expense Reporting for Sage Construction
Seamless Sage Intacct Construction integration
What They Do
DATABASICS is an expense reporting Tier 1 partner of Alliance specializing in:
Employee Expense Tracking
Mobile expense capture with job and cost code selection, ensuring every purchase, rental, meal, and lodging expense flows to the correct project in Sage Intacct.
Corporate Card Management
Automated integration with corporate cards, P-Cards, and supplier cards like WEX, Home Depot, and Lowe’s, with receipt matching, job allocation, and reconciliation.
Workflows and Approvals
Configurable multi-level approval workflows with conditional routing based on dollar thresholds, departments, projects, or expense categories.
DATABASICS Visa® Commercial Card
An optional embedded spend management solution with real-time job-level spend controls, vendor purchase cash back, and automatic transaction matching.
Integrated Time Tracking
A unified time and expense platform that lets employees manage both in one system, eliminating the need to reconcile data between separate applications.
How They Help
DATABASICS eliminates the expense management headaches that plague construction finance teams and project managers:
Native Integration with Sage: Construction and professional services organizations using Sage Intacct often struggle with tracking costs, equipment expenses, and materials across multiple job sites and projects, making it difficult to accurately allocate costs and maintain profitability. DATABASICS fills a critical gap by delivering specialized, enterprise-grade expense management functionality.
Track Expenses to Jobs – The DATABASICS mobile app works in the field or in the office, making it easy to snap a receipt, pick the job/cost code, and submit in seconds, ensuring real-time expense visibility on every project.
Corporate / Purchasing Card Reconciliation– Your accounting team spends days matching Home Depot, Lowe's, and fuel card statements to expense reports, chasing down missing receipts from foremen, and figuring out which job the purchases were for. DATABASICS automatically imports transactions from all your supplier and corporate cards, matches them to receipts, and exports clean, job-costed data to Sage Intacct.
Corporate / Purchasing Card Reconciliation– Your accounting team spends days matching Home Depot, Lowe's, and fuel card statements to expense reports, chasing down missing receipts from foremen, and figuring out which job the purchases were for. DATABASICS automatically imports transactions from all your supplier and corporate cards, matches them to receipts, and exports clean, job-costed data to Sage Intacct.
Reimbursable Project Expenses – Construction contracts require meticulous tracking of which expenses are billable to the owner vs. absorbed by the contractor. DATABASICS tags expenses as reimbursable or non-reimbursable and flows billable expenses directly to owner invoices in Sage Intacct, ensuring you capture every dollar you're entitled to.
Accounting Integration: DATABASICS connects directly with your existing accounting or ERP system, automating the transfer of expense data and minimizing the need for manual data entry. This real-time synchronization ensures accuracy, reduces errors, and dramatically speeds up the reconciliation and reimbursement process, allowing your accounting team to focus on strategic tasks rather than administrative expense management.
With DATABASICS Expense alongside Sage solutions implemented by Alliance, contractors gain automated expense-to-job allocation, supplier card reconciliation, and project-level visibility that transforms how they manage costs and profitability.
What Sets DATABASICS Apart
Seamless Sage Intacct Construction Integration
Pre-built, certified integration with bi-directional data sync, enabling expense data to flow into Sage Intacct Construction for accurate project costing and financial reporting.
Built for Construction Costing
Native support for unlimited jobs, phases, cost codes, and change orders, with expense allocation to Sage Intacct Construction by phase and cost type.
Construction Supplier Card Integration
Automated integration with Home Depot, Lowe’s, WEX fuel cards, and major corporate cards, with transaction matching, job allocation, and reconciliation.
Field-Friendly Mobile App
A mobile app built for job sites, with offline capability and quick job and cost code selection.
Reporting & Analytics
Customizable dashboards, real-time project cost visibility, and reporting tools that help teams track expenses, monitor trends, and make better decisions.
Client Success Story
Scaling Sustainable Energy Solutions with Automated Expense Management
Modigent, a 600-person HVAC, plumbing, and control systems contractor, transformed expense management by implementing DATABASICS with Sage Intacct integration.
DATABASICS helped to automate Chase Visa and AMEX card imports, amount-based approval workflows, and seamless payroll integration to eliminate manual processes while delivering real-time project cost visibility. The result was accurate job costing across hundreds of sustainable energy projects with significantly reduced administrative overhead.
"As a construction company who utilizes Sage Intacct, DATABASICS has been able to deliver detailed expense reports down to the cost code details."
"As a construction company who utilizes Sage Intacct, DATABASICS has been able to deliver detailed expense reports down to the cost code details."
Modigent
Construction Industry